Updates and Reminders
The text below indicates new information or reminders of information you’ve previously been sent
Come to the front car park (Out Risbygate entrance) and move to the left of the mini roundabout on the college site. If you are able to park off-site, or come by taxi or train, please do as it will help you get in and out of the venue more quickly, and it will also help with congestion.
Free lunch voucher for all speakers – between 11.30 and 3pm
As per the Speakers Notes on the website housekeeping area, all speakers will be given a lunch voucher to exchange at Leonardo’s Cafe Restaurant – (out of the Gateway building, right / left – across the Quad). Drinks will need to be paid for, but you should find that they are set at good prices by the Edmunds Culinary School (West Suffolk College) and any proceeds go directly back into the college Culinary School to support the students’ development.
Hospitality for paying exhibitors / connected speakers – 12pm to 2pm
Speakers who are directly connected with our paying exhibitors and sponsors will have a pass for the hospitality networking lunch area. Sadly, much as we wish it were – Edmunds restaurant isn’t large enough to accommodate all 130 speakers, all exhibitors and Headteachers, and if you’re working with us as a free partner your input is equally as powerful, but we have to find ways to make the spaces work (mainly non-paying / cost-neutral services). Leonardo’s Cafe will be serving the same food but in a cafe style from Leonardo’s and there are also quieter breakout spaces on both floors of the Gateway.
Cash for other Refreshments
Please bring cash to pay for drinks if you wish. Water is also freely available on all floors of the Gateway and in the Smart Room from the water dispensers. Any proceeds made from refreshments will go directly back into the college Edmunds Culinary School to support the students’ development.
Room changeover between speakers – updates and final information
This is always one of the most ‘tricky’ areas for room managers, so we hope that you will embrace the context, and in almost all cases it works really smoothly!
Room managers are advised to be chatty – but not TOO chatty so you can focus on getting prepared. There will be a mutual understanding that neither of you are being rude if you’re not engaging in deep conversation before the start of your presentation! 🙂
You’re best to count on around 45 minutes by the time your audience is settled, and you’re leaving enough time for the next session to get ready. Sessions are advertised as 50 minutes, BUT, this is largely dependent on the type of ‘audience’, how quickly they settle and leave the room.
Where possible we timetable sessions with a larger gap in between, or place ‘nothing’ in the room beforehand. However, this is often not possible for various reasons – and the time gap between sessions can feel quite short.
So – please keep to time, and, if you would like to continue conversations – we would advise you to offer to meet delegates later in one of the breakout areas on the first or second floor of the Gateway, or in Leonardo’s cafe. If the weather is nice you could even have a bit of a ‘sit on the grass’ circle time chat! 🙂
Room managers will aim to give you a 5 minute time check – and then again a minute or two before (by holding their fingers up)
Please be ready to access your presentation when you enter the room (if you’re using one) either from the cloud or a USB Pen Drive – although USB Pens are discouraged due to potential failure of the USB Pen Drive, virus transfer – or where files can sometimes become corrupt when shifting between machines. We STRONGLY advise you to have a backup (either in the cloud or UBS Pen) – and this is also touched on later in these notes.
Please introduce yourself, unless you chat through with your room manager who may introduce you if you wish and they feel confident in introducing you ‘properly’ as you’d wish
There will be a splash screen with logos of our main partners displayed on screens in between sessions. Please leave this up whilst people are walking in, unless you have something visual yourself as people walk in which forms part of your presentation.
Hashtag – #ifleast
The Social Media Wall will be active today (set up day) as we test it – so please keep tweeting!